About the Role

The Project Officer will support the effective day-to-day implementation of the EU-funded action, ensuring timely delivery of activities, accurate documentation, and compliance with EU grant contract requirements. The role focuses on operational coordination, field support, monitoring, and reporting assistance for women-focused specialty coffee activities.

Port Moresby, Papua New Guinea, with travel to project implementation sites as required. A workstation will be provided at the SCAPNG office, with flexible work arrangements subject to operational needs.

Reporting Lines:

The Project Officer will report to the Project Manager (Individual Consultant) and functionally to the Director, SCAPNG.

The Project Officer shall:

1 Support coordination and scheduling of project activities and training programmes.
2 Assist in implementation of skills development and capacity building activities for women entrepreneurs in specialty coffee.
3 Maintain accurate project records, participant lists, attendance sheets, and activity documentation.
4 Support monitoring, data collection, and tracking of project indicators.
5 Assist with preparation of narrative and financial report inputs for EU submissions.
6 Support EU visibility and communication requirements, including documentation of activities and branding.
7 Liaise with beneficiaries, partners, trainers, service providers, and stakeholders.
8 Support logistical arrangements for workshops, meetings, and field missions.
9 Perform any other duties reasonably assigned within the scope of the project.
10 Support coordination and scheduling of project activities and training programmes.
11 Assist in implementation of skills development and capacity building activities for women entrepreneurs in specialty coffee.
12 Maintain accurate project records, participant lists, attendance sheets, and activity documentation.
13 Support monitoring, data collection, and tracking of project indicators.
14 Assist with preparation of narrative and financial report inputs for EU submissions.
15 Support EU visibility and communication requirements, including documentation of activities and branding.
16 Liaise with beneficiaries, partners, trainers, service providers, and stakeholders.
17 Support logistical arrangements for workshops, meetings, and field missions.
18 Perform any other duties reasonably assigned within the scope of the project.

Deliverables:

• Updated activity schedules and implementation support
• Complete and accurate project documentation
• Inputs to quarterly and final EU narrative reports
• Monitoring data and beneficiary records
• Visibility and communication materials support.

KEY PERFORMANCE INDICATORS (KPIs)

The Project Officer’s performance shall be reviewed bi-annually against the following KPIs:

*Implementation & Support - Timely support to planned project activities (≥90% delivered as scheduled) - Effective logistical and field coordination with minimal disruptions.

*Reporting & Documentation - Accurate and complete activity documentation submitted on time - Quality inputs to EU narrative and financial reports (no material corrections required)

*Compliance & EU Visibility - Full compliance with EU visibility and branding requirements - No adverse findings related to documentation or conduct.

*Stakeholder Engagement - Effective coordination with beneficiaries, partners, and service providers - Positive feedback from Project Manager and SCAPNG management

Failure to meet KPIs may result in corrective action in line with SCAPNG performance management procedures.

Requirements